Philmont Waite Phillips Scholarship Fund

Date: Thu, 15 May 2003 15:57:47 -0500
From: "Calvin H. Gray"
Subject: [Philmont]: Waite Phillips Scholarship Fund

From page # 6 of Philmont's "2003 Council & Unit Planning Guide", a booklet sent to the leader of each 2003 Philmont Expedition:

"If you have young people who need financial to attend Philmont, contact your local Scout service center about the availability of scholarship money. Waite Phillips established a scholarship fund in the 1960's. Income from this fund is divided between the four regions to be allocated to councils participating in Philmont."

Recently, I've had the opportunity to do a little research on how the process works as far as this scholarship assistance is concerned. I'm going to use the 2004 Philmont summer season as a reference in the remainder of this message.

In October, 2003, Philmont's Camping Registrar will send registration numbers, by council, for the 2004 Philmont camping season to the four BSA regions, along with the total amount of funding being allocated to each region. This funding is commonly known as the "Waite Phillips Scholarship Fund" and I believe it comes from the Waite and Genevieve Phillips Foundation.

Each region will then allocate the funding to the councils with the allocation usually based on 2004 Philmont registration numbers by council.

What each council will need to do by January 31, 2004, is send in information to the region listing the names, expedition numbers and scholarhship amounts for the young people to whom scholarship money is being allocated.

Next, each region sends this information to the Camping Registrar at Philmont who then sends a revised "Financial Statement" and payment transmittal document to the Contingent Leader of each applicable expedition noting that the scholarship funding has been applied. This allows the Contingent Leader to know that the scholarship funding has been applied, and will allow the proper final payment to be sent in order to arrive at Philmont by March 1, 2004.

So, what does all of this mean if you have a Philmont reservation for 2004? Well, it means that you need to check with your youth crew members to see if any will need financial assistance. Then, you'll need to determine to whom in your council the request for scholarship funding needs to be directed. This may be the Council Camping Chairman or another volunteer, or it may be a member of the professional staff.

In any case, you will need to identify this individual and make contact sometime this year, probably by September or October, and make the request for funding according to the process your council has established.

If your council doesn't meet the January 31 deadline mentioned above, the Financial Statement sent to the Contingent Leader by Philmont will probably not contain the Scholarship credit. In this case, the council should generate a "Certified Scholarship" document to the Contingent Leader. Sending this document to Philmont, along with the final payment, will prove to Philmont that the scholarship funding is in process.

Now, how much funding are we talking about? It will depend on the council's registration numbers for 2004. The higher the numbers, the greater the allocation.

How much funding will be available on a "per youth" basis? Well, that is something your council will have to determine based upon the number of scholarship requests. You should probably exhaust other scholarship opportunities (if available locally) before making a request but you can probably expect that a typical youth will receive $100-$200 or even more if it is needed.

In any case, if you have youth crew members needing assistance with their 2004 Philmont fees, check out this resource by contacting the person in your council who administers the process.

Calvin H. Gray
Scoutmaster, Troop 405
Associate Advisor, Venturing Crew 405
Georgetown, Texas
I used to be an Owl (WM-62-2-98 @ Philmont)

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